Event Rules & Regulations
Application for space comes on a first come first served basis for each category of goods sold. Persons reducing or cancelling a booking after space has been allocated will be liable for the full cost of their booking unless the space can be re-allocated, in which case fees paid, less 20%, will be refunded.

Space will be allocated at the sole discretion of the Hop Farm, which shall have the power to refuse or disqualify any application or exhibit and need not state the reasons for the refusal or disqualification.

All stands/pitches must only promote one company, that being the one named on the booking form. Promotion of second or third parties is strictly prohibited unless an application is made in writing to the event organiser prior to the event. Permission for promotion of third/fourth parties will then be granted at the Hop Farms discretion.

Access to the site for setting up purposes will vary for each event, however full access times will be clearly set out in your exhibitor packs. Access to the site outside the times set out by the event organisers must be requested in advance of the event and will be granted at the Hop Farm's discretion.

The Hop Farm reserves the right to refuse entry to the site to unsuitable traders. The decisions as to suitability rest with the Hop Farm. In doing so, it need not state the reasons for which entry is refused.

A copy of public liability insurance must be submitted to the Hop Farm prior to the event.

All stands must be set up in an attractive manner. Boxes must be stored out of sight either behind the stand or returned to your vehicle. Nothing may be attached to the marquee linings, where applicable and stands must be left clean and tidy.

Any exhibitor or company in the event organiser’s opinion failing to comply with the regulations or any direction from the Hop Farm may be instructed to leave the site. Any site fees paid will not be refunded.

In the interests of public safety no exhibitor/trader is permitted to move vehicles on site between the hours of 10am and 5pm.

The event organisers cannot be held responsible for any loss or damage to stock or expenses incurred howsoever caused, including theft and all exhibitors/traders must take out their own suitable insurance cover. Security presence is provided at all events, however stands erected overnight are at exhibitor’s own risk.

Portable generators, motors or engines of any kind, amplifiers and loud speakers are strictly forbidden, unless arranged with the event organiser prior to the show.